Privacy Policy

Last updated: October 22, 2026

GalleryDocket is operated by GalleryDocket, a trade name of Troll Artist Dot Com LLC, a Tennessee limited liability company ("GalleryDocket", "we", "us"). This policy explains what we collect when you use gallerydocket.com and the GalleryDocket app, and what we do with it.

What we collect

• Your Google account basics. When you sign in with Google we receive your name, email address, and profile picture. We don't receive your Google password.
• Sign-in session details. With each sign-in session we store your IP address and browser type, to keep your account secure.
• What you add to GalleryDocket. Artist profiles (name, email, bio, statement), artwork photos and details (title, medium, size, year, status, price), opportunities, submissions, and notes.
• Billing details. If you subscribe to Pro, Stripe collects your payment card and billing address (the address is used to calculate sales tax). We receive and store your Stripe customer ID and your subscription's status and billing period, never your full card number.
• Open-call documents. If you upload a call's PDF so we can read it for you, it's stored only long enough to read it and deleted right afterward.

Voice features

Voice input uses your browser's built-in speech recognition. Some browsers, including Chrome, send your audio to their own speech service (for Chrome, Google) to turn it into text; GalleryDocket only receives the resulting text. When voice replies are on, the text of the assistant's reply is sent to ElevenLabs to generate the spoken audio.

How we use it

Only to run GalleryDocket: to show you your inventory, opportunities, and submissions; to process your photos; to build your submission packets; to provide the AI features you choose to use; and to contact you about your account or changes to the service. We don't sell your information, and we don't use it for advertising.

Your artwork images

Artwork photos are stored at unlisted web addresses: they can't be found by browsing or searching, but anyone who has an image's exact address can view it. Keep this in mind if you share links or packets.

When you upload a photo, we remove its hidden metadata, including the location where it was taken and the camera details, before storing it. When you delete an artwork or replace its photo, the old photo files are deleted too.

Who we share it with

We use these service providers, only for the purposes listed:

• Vercel: hosts the site and stores uploaded images and files.
• Neon: hosts our database.
• Google: sign-in, and our support email (Google Workspace), which handles messages you send to support@gallerydocket.com.
• Anthropic: powers the AI features. When you use them, the messages and photos you send to the assistant, and the call text or PDFs you ask us to read, are sent to Anthropic to generate a response.
• ElevenLabs: generates spoken replies in voice mode.
• Stripe: processes Pro subscription payments and calculates sales tax. We never see or store your full card number.
• Resend: delivers internal notification emails to us when someone signs up or pays (your name and email address).

We may also disclose information if required by law, or as part of a sale or transfer of the business, in which case this policy continues to apply.

Cookies and browser storage

We use only the cookies needed to run the app: the sign-in session cookies, and one cookie that remembers which artist profile you have selected. We don't use advertising or analytics trackers. Your conversation with the assistant is saved in your own browser's storage so it survives a page refresh; it isn't stored on our servers.

Where your data is stored

Our service providers store data in the United States.

Keeping and deleting your data

We keep your information while your account is active. You can edit or delete your artwork, opportunities, and submissions in the app at any time. To delete your account and everything in it, email support@gallerydocket.com from the email address you sign in with, and we'll delete it.

Children

GalleryDocket is for adults. It isn't directed at, and may not be used by, anyone under 18.

Changes to this policy

If we make significant changes, we'll update the date above and let you know by email or in the app.

Contact

Questions or requests: support@gallerydocket.com.